Minutes – October 11, 2012

• A comprehensive BC bibliography including digital full text versions of rare and printed material, will be available in one searchable online location for students, teachers, historians and all British Columbians.
• Allan proposed that the BC Bib, as unique, multi institutional collaborative digitization project would benefit from its inclusion and alignment with West Beyond the West, and be a good fit with the aims of the Coalition.
• Functionally, a relationship could be established with a brand alignment and link to the collection from the WBTW main page.
• Design work for the BC Bib collection would leverage work already done on WBTW and could bring new options for additional design refinements to the WBTW portal.
• Because of the existing development trajectories of both projects, alignment would be planned for a future iteration of both sites.
• Coalition members present supported the idea of working with the BC Bibliography group

• Date of release was expected to be November 4, 2012.  Our features were moved from the 1.3 release to the 2.0 release.
• Artefactual moving forward with a single product and brand sticking with the name AtoM

• Release schedule as follows for 2.0
  • Feature freeze Nov. 30
  • Code freeze Jan. 14 2013
  • Public release: Jan. 28 2013
  • Adding additional support for multi-institutional instances
    • support for institutional browse / search capabilities that were previously off the table.  Thus we won’t have to kill some of the functionality to preserve a sense of institutional distinction as we had considered.  This will make the site a lot more appealing overall. See

https://www.qubit-toolkit.org/wiki/Release_2.0#Sponsored

• Mockups of the 2.0 repository page were made available Sept. 28 and reviewed by technical subcommitee.
• Access to an early release instance of 2.0 on a development server in early November. We’ll be add some sample data and ensure that all of our required features are included and working properly.
• Technical subcommittee meeting with Artefactual for early – mid October to review the mockups and address any outstanding issues.

West Beyond the West Portal

• Revised timelines agreed upon by the developer as follows
  • Oct. 11 Drupal version complete
  • Nov. 1 no frameworks version minus comments complete
  • Nov. 15 Final date for portal completion
• Decisions made around policies, user accounts for commenting
• Design work in progress
• Remaining
  • design work to be finalized
  • Transfer to the no framework version
  • Final testing

Metadata Wrangler

• 2 collections have been parsed but not yet ingested into Canadiana
• Challenging getting response from potential participants
• Challenge selling the benefit to institutions without a finished portal
• 2 more organizations are ready to participate.  Mike is working to get their data this week.
• Dave will continue to work on wrangling until the money has been used up

Communication Strategy

• Mike presented an early draft list of groups to target promotion of the West Beyond the West

Coalition members to send Mike their suggestions for groups who are missing from the draft document.

Coalition members are also encouraged to forward any opportunities eg, conference dates, or other ideas for inclusion in the communication plan.