Minutes – November 27 – 2012

The plan is a good start.  Additional work will be done on the plan ahead of the next meeting.  The following suggestions were made:

• Add promotional information directly to the WBTW site
• Consider an official launch, possibly in conjunction with a conference.
• IKBLC will look into developing a print brochure for promotion

Mike to add a column next to target audience to identify group as a user, advocate or contributor.

Coalition members to send Mike their suggestions for groups who are missing from the draft document.

Coalition members are also encouraged to forward any opportunities eg, conference dates, or other ideas for inclusion in the communication plan.

On behalf of the Coalition, Simon thanked the members of the Technical Subcommittee for their work in getting the WBTW live.

Domain Names: Gordon presented a naming plan to centralize and rationalize the Coalition’s digital properties:

westbeyondthewest.ca – West Beyond the West – Search ( the portal)

collections.westbeyondthewest.ca – West Beyond the West Hosting

coalition.westbeyondthewest.ca – The Coalition’s organization website

books.westbeyondthewest.ca – BC Bibliography

West Beyond the West: Mike gave a demonstration of the west beyond the west portal

• Portal went live on November 16
• Password reset module still in development
• Working with Canadiana.org to optimize process for scoping to BC content

Coalition members would like to see thumbnails of digital objects in the WBTW records, however this information is not currently passed on by Canadiana.   The groups suggested that Mike investigate whether Canadiana.org has plans to include thumbnails in the future.

Members would like to see featured collections promoted in WBTW.

Wrangling Update

• Meeting with Canadiana.org to determine process for assigning new contributor codes to institutions whose metadata gets wrangled
• 2 collections have been parsed but not yet ingested into Canadiana.org: West Vancouver Memorial Library, Salt Spring Island Archives Newspaper collection
• Metadata received but not wrangled for Campbell River Museum and archives.
• Sample data received from UBCIC
• One other institution identified as being interested
• Working on a list of BC AtoM instances that will be able to export to Canadiana.org when upgraded to 2.0

Hosting Service Update

• Technical subcommittee met with Artefactual on Nov. 5.
• Artefactual will have a development site ready for us in early – mid December.
• There is a read only instance (password protected) in place of the development version sitting at
• Controlled vocabulary.  We are asking Artefactual to seed the subject list with the 30 broad terms used in MemoryBC. We will call these “Themes” instead of subjects.  The idea is to provide relatively simple high-level subject access.  This policy can be reviewed in the future.
• Vocabularies for places and names are still to be determined.  We expect to be able to use an existing list of BC geographical places but a vocabulary for individual names and institutions will have to grow organically from the community.  BCDC (Mike) would act as administrator.

Action: Gordon to implement new domain names

Action: Mike will investigate improvements to the portal