| Present: Simon Neame (IKBLC), Mimi Lam (IKBLC) Barb Hynek BC Historical Federation, Erica Hernandez (UNBC), Lynn Copeland (Canadiana), Anita Cocchia (BCELN), Kate Russell (VPL), Brian Owen (SFU Library), Mike Conroy (IKBLC) Alissa Cherry (UBCIC) | ||
| Telephone: Allan Bell (UBC Library), Ken Cooley (UVic Library) Heather Daly (UVic) | ||
| Guest: Ben Hyman (BC Libraries Cooperative) | ||
| Regrets: Courtney Mumma (AABC), Moira Ekdahl (BCTLA) Brenda Smith (BC Historical Federation) Chris Mathieson (BCMA) | ||
| Agenda Item | Summary | Action |
| 1. Welcome and Introductions | The Coalition welcomed Mike Conroy to the role of coordinator, taking over from Mimi Lam. Simon thanked Mimi for her contributions to the Coalition and welcomed Mike to the role. Mike comes from UBC Library’s Digital Initiatives Unit. | |
| 2. BC Libraries Cooperative (Ben Hyman, Managing Director)
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After speaking with Simon and Anita on separate occasions, Ben Hyman was invited to meet with the Coalition so the group can learn about the BC Libraries Cooperative’s activities and discuss opportunities for the two groups to work together.
BC Libraries Cooperative provides several services to their membership: They are responsible for the Sitka initiative in which they provide a hosted instance of the Evergreen ILS. Sitka is used by both public and post-secondary libraries in BC and public libraries in Manitoba. BC Libraries Coop also provides bulk licensing services to public libraries that include Bibliocommons and Overdrive. In addition, BC Libraries Cooperative provides employee benefits and capital procurement services to its members. BC Libraries Cooperative member institutions have digitized materials and materials that could be digitized but lack the infrastructure. The Coop already has server infrastructure in place from Sitka and is hosting ‘one-off’ services. There is capacity in its data centre which is co-located with the BC NET Network data centre. Hosted infrastructure could be “spec’d out” by April 2012. Space already exists and the need has been identified. Interest of the membership could be determined in December when the Coop’s budget is released. The Coop has yet to formalize a relationship with the library federations, however Mr. Hyman met with Federation coordinators in Prince George recently. The Coop is working closely with federations to ensure that the work of the two groups is collaborative and cooperative, not duplicative. While projects such as InterLINK’s consortial library card purchase seem a good fit for federations, shared infrastructure remains the domain of the cooperative. Following Mr. Hyman’s presentation, the Coalition discussed opportunities to work with the BC Libraries Cooperative:
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The coalition agreed to invite Ben Hyman or a BC Libraries Coop designate to future. – Simon
Anita agreed to explore how the coalition might best solicit representation from the Federations. |
| 3. Coordinator’s Update
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Mimi thanked the Coalition for making her year as coordinator a great one. She learned a lot from her experience with the group. Mimi will continue her work with Indigitization and CHRP.
Mimi reviewed visitor statistics for wbtw.ca and noted that the number of visitors is down slightly. She expects the trend to reverse as the BC History Digitization Program tends to drive traffic to the site during the grant application cycle. The website has been moved to a new server. The former server has been decommissioned. |
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| 4. Implementation of Core Services
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Mimi reports that $21,900 of funding has been confirmed. The Coalition is awaiting confirmation on a further $5000. The total amount committed thus far is $34,100 which is $900 away from the required amount.
Artefactual and Web Kitchen have tentatively agreed to take on the contracts for DCB development, Portal Developer and Metadata Wrangler respectively. Service agreements for the three positions are making their way through UBC Legal Counsel. Mike has drafted a letter of understanding between the Coalition and Canadiana. |
Simon will forward draft letter of understanding to Mark Jordan for feedback after the Access Conference.
Mike will revise timeline for implementation |
| 5. Updates
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Canadiana (Lynn) There will be a Canadiana planning meeting in early December. There are currently 65 million pages in the database. All of the U of T pages have been loaded and the U of A CHIM microfiche materials will be loaded soon. Canadiana is planning a service similar to the Digimobile that will invite patrons to come to the library to digitize their documents. The “static” Digimobile will provide software and ingest to small libraries. They are talking to groups about funding a pilot. Canadiana is rolling out new levels for membership and subscription. Membership is still mostly academic but public libraries (TPL, VPL) are coming on board as well as BANQ and LAC. There is an interest in developing Trusted Digital Repository. Canadiana is playing a role getting partners together to move it forward.
SFU (Brian) As part of CHRP, SFU is developing a project on the Komagata Maru incident that will incorporate passenger lists and digital texts including the book Voyage of the Komagata Maru by Hugh Johnston. For more information: http://www.lib.sfu.ca/about/projects/komagata-maru BC Bibliography (Allan) The BC Bibliography meeting is set for October 14. They will be going over the draft metadata template and finalizing standards. Some scanning for other institutions is being done at UBC. UBC is hiring a couple of additional scanner operators. The bibliographies themselves will be marked up. The group is also looking at revising the governance model and planning an RFI for back-end systems. Allan also noted that the BC Historical Newspapers pilot project is finished. He invites everyone to take a look and provide feedback. http://historicalnewspapers.library.ubc.ca
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| Next Meeting: <January 2012> | ||
Minutes – October 13, 2011
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